Bid Coordinator (Apprentice)

  • Location Doncaster
  • Fulltime
  • Annual salary: 18,000 - 22,700 GBP
  • Published: 18.05.2023
  • published till: 31.05.2023
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Bid Coordinator - Apprentice Degree Opportunity

Great news, we are building our Bid Team and need a bright, proactive, confident person to join the team as a Bid Coordinator.   

You don't need to have experience but must have English and Maths at an A level standard or equivalent and want to continue your studies via an Apprentice Degree in English or Business Studies. 

The right attitude, and behaviours are key to being successful in securing this role.

Role Purpose

Your primary role is to support the bid function, reporting into the Bid Manager. You will support the coordination and development of responses to SQs (Standard Questionnaires, PQQs (Pre-Qualification Questionnaires), RFIs (Requests for Information), RFQs (Requests for Quotes) and ITTs (Invite To Tender).

Your Key Responsibilities

  • Reviewing new opportunities sent to our Enquiries email address
  • Logging new opportunities by creating records in our business development pipeline on SharePoint and creating new channels in MS Teams
  • Submitting tender queries directly to the client or through their tender portal
  • Updating the opportunity folder in the tender library with clarifications sent directly by the client or from tender portals and sharing the information with the bid team through the MS Teams channel
  • Updating the business development pipeline when the status of the opportunity changes and entering the submitted price
  • Supporting proposal planning and the scheduling of reviews
  • Supporting the development of responses to supplier questionnaires (SQs), prequalification questionnaires (PQQs), requests for information (RFIs), requests for quotation (RFQs) and invitations to tender (ITTs)
  • Managing tender portals including updating of passwords
  • Managing the hand over of tender files to operations post award

Required Attributes, Behaviours and Skills

  • Excellent command of both spoken and written English
  • Numerate
  • IT literate, intermediate level user of MS Word, PowerPoint and Excel
  • Excellent grammar, spelling and punctuation skills
  • Skilled in editing copy to correct grammar, spelling and punctuation
  • Team player and effective communicator
  • Ability to work on own initiative
  • Ability to multi-task and work to tight deadlines in high pressure situations
  • Highly organised
  • Proactive, Self-starter
  • Assertive and resilient

Your Qualifications

  • Ambition to develop a career in bidding
  • Good A-levels (Grades A-C)
  • GCSE English (Grades A-B)


  • 25 days leave plus Public Holidays per year
  • Private Medical Insurance
  • Pension
  • Life Assurance 2 times your basic salary
  • Cycle to work scheme
  • Enhanced maternity, paternity, shared parental leave pay
  • 2 CSR days per year 
  • Buy and Sell Holidays
  • Professional Development & Fees paid to one association

Diversity, Equity and Inclusion

Rhomberg Sersa is committed to cultivating and maintaining a culture of inclusion and diversity.  We welcome the contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, the nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.


Mariahilfstrasse 29
6900 Bregenz


T +43 5574 403 0
F +43 5574 403 2020


Badenerstrasse 694
8048 Zurich


T +41 43 322 23 00
F +41 43 322 23 08

Rhomberg Sersa Rail Holding GmbH